5 Significant Factors To Note When Choosing Your Party Venue

Finding the ideal venue is usually the top agenda in any party planning. With so many new venues and event spaces popping up each day, it can be an overwhelming task to find the right venue for your party.

The venue you select will help set the tone and mood for your guests. In this guide, we have compiled five significant factors to consider when picking out the venue for your party.

1. Number of guests

This should be your top priority when choosing your party venue. You do not want the venue to feel too small or too big but just right. As a guideline, it is best to assume that at least 20% of the guests you invite will not get back to you. This also depends on the type of party you have planned and how close you are to every invitee.

All in all, you want to choose a space that can accommodate any last-minute attendee but not overpay for unused spaces.

2. Budget

Your confirmed guest count will also help you determine your overall budget. If you have set your budget prior to planning the party, then it can affect how many people you can invite and the choice of venue.

In fact, the cost of renting the venue will most likely take up the main bulk of your budget. On top of just the renting of space, your budget consideration will also have to include food, sound system, table and chair rentals, and party décors. If you have engaged a party planner, then be sure to conduct adequate research so that you can give them a more realistic budget figure.

3. Season + dates

The dates of your party are often non-negotiable. Celebrations such as weddings, retirement, and birthday, cannot be changed. However, engagement parties and baby showers are still quite flexible. Additionally, the season could also affect your choice of venue. While Singapore does not experience the four seasons, there are still the monsoon and dry seasons, affecting whether your party can be held outdoors or indoors.

Furthermore, the season could affect your contingency plan. In the event it rains, does your party venue offer tents or umbrellas? Do they have an indoor venue where you can continue your party? If you are not able to work around changing your party dates, then it is best to book the venue as early as possible, especially if it is a popular spot.

4. Location

The best location is one that aligns with your party theme. However, if you do not have a specific theme, then you might want to select a venue that is located centrally, which makes it convenient for your guests to attend. Of course, should you want to provide a one-of-a-kind party experience for your guests, then you might want to consider more unique spots, such as a hidden bar or rooftop garden, depending on your budget too!

It is not just the guests that you have to consider when choosing the location. You will also need to consider any hired logistics too. You will want to consider a venue that is easily accessible by them.

5. Party theme

While party décors are critical elements, be sure to check with your chosen venue to verify any installation fees as well as the given time for setting up and taking down any décor and logistics. You will have to take into account every décor element when choosing a location. You do not want to miss any opportunities because your space cannot accommodate the party theme you had in mind.

Also the party theme will also have to take the chosen venue into consideration. Most venues would have an existing style and décor. You would not want your planned colour combination to clash with the venue.

Conclusion

Having the right venue for your party is a significant requirement. The right venue will get you and your guests excited for what is to come. Hence, the best way to go about choosing a venue is by creating a checklist, conducting your duly research, and ensuring you have all your required details ready.

Once you are ready, it is then time to start decorating your party. This is where BoBoChaCha Balloon come in. We are a party shop in Singapore that offers a wide selection of customised balloons and party accessories. Our creative team will work closely with you to design the best party that you have ever been to, bringing your dreams into reality. Contact us to find out more!